Travel Reimbursement for Members

Abstract:

The Travel Reimbursement for Members program aims to achieve the following two key objectives:

  1. Facilitate Member Involvement: The program provides an organized approach for Federation members to participate in professional organization activities. By reimbursing approved business travel expenses, it encourages active engagement.
  2. Financial Prudence: While supporting member participation, the program emphasizes responsible financial management. It ensures that expenses are reasonable and aligned with organizational goals.

This policy applies to the following individuals:

  1. Appointed or Elected Members: Those carrying out Federation responsibilities related to professional organization involvement.
  2. Members Attending STF-Sponsored Events: Individuals participating in events organized by the Federation.
  3. Others Designated by the Executive Director: Additional individuals as specified by the Executive Director.

Reimbursement Process

1. Expense Forms Availability: Expense forms for meetings, workshops, conferences and other events will either be provided at the event/meeting or emailed to participants as needed.

2. Submission Process:

  • Complete the expense form.
  • Attach the relevant receipts.
  • Submit both the form and receipts to the Federation for reimbursement.
  • Faxed, mailed and emailed expense forms are accepted.

3. Timely Submission: Expense claims and accompanying receipts must be submitted within 30 days of the expense.

4. Processing Time: Once approved, expense claims are typically processed within two weeks of receipt.

5. Inquiries:

  • For any inquiries related to Federation-related business travel, hotel arrangements or other needs, please contact us at stf@stf.sk.ca.
  • If you have questions specifically about the travel reimbursement program, reach out to the Managing Director, Member Experiences and Operations at the same email address.
  • Members encountering difficulties with any aspect of the travel reimbursement process are encouraged to seek assistance from the Managing Director, Member Experiences and Operations.

Version Notes:

July 2024

Tags:

2024-25

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Posting Date: July 2, 2024